Managed Print Services: A Strategic Approach to Print

What Are Managed
Print Services?

Managed Print Services (MPS) is a full-service print management solution that goes beyond software to include the ongoing management, maintenance, and optimisation of an organisation’s entire print infrastructure.

Key Features:

Hardware Assessment & Optimisation:
Ensuring the right devices are in the right places to meet workflow demands.
Automated Toner & Supply Replenishment:
Never run out of essential printing supplies with automated monitoring and delivery.
Predictive Maintenance & Remote Monitoring:
Prevent downtime with proactive service and real-time monitoring.
Print Security & Compliance:
Protect sensitive documents and ensure compliance with industry regulations.
Cost-Saving & Sustainability Initiatives:
Reduce print waste and energy consumption while optimising costs.

How Managed Print Services Work

Print Environment Assessment

Conduct a comprehensive audit of existing print infrastructure, device usage, and workflow inefficiencies.

Example: Identifying high-cost, low-efficiency devices and replacing them with optimised solutions.

Implementation & Optimisation

Deploy tailored print solutions, ensuring seamless integration with existing IT infrastructure.

Example: Implementing cloud-based print solutions for mobile and remote workforces.

Two People sitting at a laptop talking and smiling

Ongoing Management & Support

Proactive maintenance, automatic supply replenishment, and continuous security monitoring.

Example: Remote monitoring detects issues before they impact business operations, reducing downtime.

Cost Control & Transparency:
Gain visibility into print expenses and implement strategies to reduce waste.

Enhanced Security:
Ensure compliance with secure print release, encryption, and access controls.

Increased Productivity:
Free up IT resources with automated supply replenishment and proactive maintenance.

Sustainability Initiatives:
Lower carbon footprint with energy-efficient devices and eco-conscious print policies.

Scalability:
Support business growth with flexible, adaptable print solutions.

Why Choose Ricoh
as your MPS Provider?

Trusted Expertise, Built for What’s Next

With decades of experience and a global reputation for reliability, Ricoh is a proven partner in workplace print. Our commitment to innovation means you benefit from the latest advancements—like secure cloud printing, smart automation, and energy-efficient design—keeping your business ahead of the curve.

A Strategic Service Model That Scales

We take a consultative, end-to-end approach—from assessment and deployment to training and optimisation. Backed by local support and global reach, our services grow with your business, ensuring your print environment is always efficient, secure, and aligned with your digital goals.

Managed Print Services FAQs

Managed Print Services are scalable for any business — from SMEs to large enterprises. Whether you’re looking to optimise costs, enhance security, or reduce IT workload, MPS can be tailored to meet the needs of your organisation’s size and structure.

MPS provides visibility into print usage and costs, enabling organisations to cut waste, implement cost-saving policies, and right-size their device fleet. Automated supply replenishment and predictive maintenance also reduce downtime and inefficiencies.

Yes. Modern MPS solutions integrate with cloud print platforms, allowing employees to print securely from anywhere — whether they’re working on-site, remotely, or in a hybrid setup. This supports productivity while maintaining centralised control.

MPS includes secure print release, data encryption, access controls, and compliance support. These features help protect sensitive documents, prevent unauthorised access, and ensure your print environment meets industry regulations.

Managed Print Services is a comprehensive, outsourced solution that covers the entire print environment — from device selection and supply management to ongoing maintenance, security, and cost control. It’s designed to optimise printing across the organisation while freeing up internal IT resources.